Notice of Privacy Practices for Protected Health Information
The HIPAA Privacy Rule gives individuals a fundamental new right to be informed of the privacy practices of their health plans and most of their health care providers, as well as to be informed of their privacy rights concerning their personal health information. Health plans and covered health care providers are required to develop and distribute a notice that provides a clear explanation of these rights and practices. The notice is intended to focus individuals on privacy issues and concerns and to prompt them to have discussions with their health plans and health care providers and exercise their rights.
HOW INFORMATION IS COLLECTED ABOUT YOU
Aspen Health & Wellness, its affiliate medical, diagnostic, research, employees, and medical interns collect data through a variety of means including but not necessarily limited to letters, phone calls, emails, voicemails, website submissions, and from the submission of applications that are either required by law or necessary to process applications or other requests for assistance through our organization.
WHAT WE DO NOT DO WITH YOUR INFORMATION
Information about your financial situation and medical conditions and care that you provide to us in writing, via email, on the phone (including information left on voicemails), contained in or attached to applications, or directly or indirectly given to us, is held in strictest confidence.
We do not give out, exchange, barter, rent, sell, lend, or disseminate any information about applicants or clients who apply for or receive our services that are considered patient confidential, restricted by law, or specifically restricted by a patient/client in a signed HIPAA consent form.
HOW WE DO USE YOUR INFORMATION
Information is only used as is reasonably necessary to process your application or to provide you with health or counseling services which may require communication between Aspen Health & Wellness and health care providers, medical product or service providers, pharmacies, insurance companies, and other providers necessary to verify your medical information is accurate and determine the type of medical supplies or health care services you need. This is including but is not limited, or to obtaining or purchasing any type of medical supplies, devices, medications, or insurance.
If you apply or attempt to apply to receive assistance through us and provide information with the intent or purpose of fraud or that results in either an actual crime of
fraud for any reason including willful or un-willful acts of negligence whether intended or not, or in any way demonstrates or indicates attempted fraud, your non-medical information can be given to legal authorities including police, investigators, courts, and/or attorneys or other legal professionals, as well as any other information as permitted by law.
INFORMATION WE DON’T COLLECT
LIMITED RIGHT TO USE NON-IDENTIFYING PERSONAL INFORMATION FROM BIOGRAPHIES LETTERS, NOTES, AND OTHER SOURCES
Any pictures, stories, letters, biographies, correspondence, or thank you notes sent to us become the exclusive property of Aspen Health & Wellness and affiliate companies. We reserve the right to use non-identifying information about our clients (those who receive services or goods from or through us) for fundraising and promotional purposes that are directly related to our mission.
Clients will not be compensated for use of this information and no identifying information (photos, addresses, phone numbers, contact information, last names, or uniquely identifiable names) will be used without the client’s express advance permission.
You may specifically request that NO information be used whatsoever for promotional purposes, but you must identify any requested restrictions in writing. We respect your right to privacy and assure you no identifying information or photos that you send to us will ever be publicly used without your direct or indirect consent.